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Recurring Tasks

Set up tasks that automatically repeat on a schedule. Perfect for habits, routines, and regular responsibilities.

How Recurring Tasks Work

When you create a recurring task, Taskitos creates a template. The system then automatically generates instances of that task based on your schedule.

Example: Weekly Team Meeting

  • • You create: "Team meeting" recurring every Tuesday at 10am
  • • Taskitos creates a template (hidden from your main view)
  • • 24 hours before each Tuesday, a new instance appears in your task list
  • • Complete or snooze each instance independently
  • • Next week, a fresh instance appears automatically

Template vs Instance

The template stores your settings. Instances are the actual tasks you see and complete. Editing the template affects future instances. Editing an instance only affects that one occurrence.

Creating a Recurring Task

1

Create a new task

Use Quick Add or the full task dialog to create a task.
2

Set a due date and time

Recurring tasks need a specific time. This becomes the schedule anchor.
3

Enable recurrence

In the task dialog, find the "Repeat" or "Recurrence" option and toggle it on.
4

Choose your frequency

Select Daily, Weekly, Monthly, or Yearly.
5

Save the task

The template is created. The first instance will appear 24 hours before it's due.

Recurrence Options

Daily

Task repeats every day at the same time. Great for daily habits like exercise, journaling, or medication.

Weekly

Task repeats on the same day each week. Perfect for weekly meetings, grocery shopping, or weekly reviews.

Monthly

Task repeats on the same date each month. Use for rent payments, monthly reports, or subscription renewals.

Yearly

Task repeats on the same date each year. Ideal for birthdays, anniversaries, annual reviews, or tax deadlines.

When Instances Appear

Taskitos creates new instances 24 hours before they're due. This gives you time to prepare while keeping your task list uncluttered.

Task Due TimeInstance Created
Tuesday 10:00 AMMonday 10:00 AM
March 1st 9:00 AMFebruary 28th/29th 9:00 AM
Daily at 8:00 PMPrevious day at 8:00 PM

Timezone Aware

Instance creation respects your timezone setting. If you're in New York and your task is due at 9 AM, it appears at 9 AM New York time, regardless of server location.

Managing Recurring Tasks

View All Recurring Templates

Use the "Recurring" tab in your dashboard to see all your recurring task templates. Edit or delete them from here.

Edit the Template

Changes to the template affect all future instances. Past and current instances remain unchanged.

Edit an Instance

Changes to a specific instance only affect that occurrence. Future instances still follow the template.

Stop Recurrence

Delete the template to stop creating new instances. Existing instances remain until you complete or delete them.

Set an End Date

Optionally set a "recurrence end date" if the task should stop repeating after a certain date.

Best Practices

  • Start small - Begin with 3-5 recurring tasks. Add more as you build the habit of checking Taskitos.
  • Set realistic times - If you always do laundry Saturday afternoon, don't set the task for 8 AM.
  • Use for habits - Recurring tasks + persistent reminders is a powerful habit-building combination.
  • Review monthly - Check your recurring templates periodically. Remove ones you no longer need.

Next: Extreme Focus Mode

Learn how to use Focus Mode to limit yourself to 3 priority tasks and maximize your productivity.

Extreme Focus Mode